Administrative Specialist

Uitzendwerk
Hoek
33 - 40 uur
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For this function we are looking for an administrative specialist who provides general administrative support to a leader or department. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision

over deze functie

Heb jij de ambitie om Administrative Specialist te worden?

· Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
· Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
· Under limited direction, ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processes.
· Takes ownership in their work. Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
· Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
· Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations.
· Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.
· Continuous improvement within work processes and systems. Maintaining and adding documents into SharePoint sites and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
· Completes expense reports for self and others, and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
· May act as a workgroup safety warden and communicate safety messages to workgroup.
· Participates as an active team member on entire projects and can complete projects independently. Finds ways to improve project/team efficiency. Works with minimal direction to produce quality results. Overcomes obstacles in order to complete projects. Independently initiates activities that contribute to the achievement of team goals. Seizes opportunities in a responsive manner. Has a bias for action. Maintains productivity during times of change
· Builds appropriate rapport and effective relationships within Dow. Understands and responds to others’ concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely. Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
· Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department. Relates project work with department/business objectives or strategy. Makes good decisions beyond specific area of expertise. Sets high standards of personal excellence and models these
behaviors in work habits. Works to motivate and encourage others.
· Works independently with the software/IT tools. Teaches and coaches others how to use standard office equipment and software systems. Maintains documents and records in accordance with company guidelines. Utilizes information integrity principles to properly classify, store and protect confidential technical information. Identifies customer/client/co-worker needs and responds to semi-routine requests. Understands and utilizes integration of different business/functional systems.

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